GENERAL INFORMATION FOR PARTICIPANTS

BACKGROUND

Department of Hydrology and Meteorology (DHM), Government of Nepal is hosting the fourteenth session of the South Asian Climate Outlook Forum (SASCOF-14) supported by the UK Met Office (UKMO) and Regional Integrated Multi-hazard Early-warning System for Asia and Africa (RIMES) through funds available under Asia Regional Resilience to a Changing Climate (ARRCC) Programme.

SASCOF-14 will produce a consensus climate outlook for the upcoming South Asia monsoon season (June- September) and share with sectorial user agencies at national and regional level. The Department of Hydrology and Meteorology (DHM), Nepal has taken a lead to host the 14th session of the SASCOF and will be held in Kathmandu, Nepal during April 22-23, 2019. SASCOF-14 will feature a “Climate Services User Forum” (CSUF) focused on the Water and Agriculture sector. CSUF will bring together experts in seasonal predictions and operational users from agricultural and water sector of South Asian countries creating a platform for understanding seasonal climate information to make effective use of it for managing climate risks in the region.

The Regional Climate Center (RCC), Pune of India Meteorological Department (IMD), UKMO, RIMES and WMO are providing technical support. Other Global Producing Centers (GPCs) and RCCs are expected to participate for contributing their seasonal and sub-seasonal products.


VENUE AND HOTEL ACCOMMODATION:

The SASCOF-14 and its inauguration will be held at the conference hall of Hotel Himalaya, Kathmandu from 22-23 April 2019. The accommodations for international participants are arranged at the same venue. For sponsored participants, the hotel accommodation will be directly paid by the organizers covering the period 18-23 April 2019 according to their travel schedules. Breakfast is included in the room tariff, and tea/coffee, lunch will be provided at the conference venue.

Participants should pay for the dinner. You can have dinner at the venue hotel or you can visit restaurants in the city. Any additional expenses incurred during stay at the hotel will have to be borne by the participants themselves.


HOTEL INFORMATION:

The Hotel Himalaya is about 7 km far from Tribhuvan International Airport and it takes about 20 minutes to reach the hotel by car at normal traffic condition. The detail of the hotel is as follows:

Hotel Himalaya
P.O. Box: 2141
Sahid Sukra Marg, Lalitpur- 10, Lalitpur, Nepal
Tel: +977-1-5523900, Fax : +977-1-5523909
Email: reservation@hotelhimalaya.com.np
URL: https://hotelhimalaya.com.np/

ENTRY AND VISA REQUIRMENT:

No foreigner except Indian nationals is entitled to enter into and stay in Nepal without valid visa. International participants are kindly requested to inquire about visa requirements from the Consulates/Embassies/High Commission of Nepal in their respective countries. Online visa can be applied through official website of the Department of Immigration, Nepal (https://online.nepalimmigration.gov.np/official-visa )

It is advisable to take advance action for obtaining visas, as significant time might be required to process visa requests. All participants are urged to check their passport for required validity and visa requirements well in advance of travel. Each foreign participant is also requested to complete the attached Bio-Data form and return this to Dr. Indira Kadel (ira_kadel@yahoo.com) who will issue a letter of invitation in support of the visa application.

Please note that Indian citizens travelling in Nepal by air/land have to show upon arrival at the entry point either a valid passport or similar type of identity card with photograph.

RECEPTION ON ARRIVAL:

Airport pick-up and drop off will be arranged for sponsored participants by the Hotel Himalaya. All participants are requested to inform the Local Coordinator about their arrival details. Self-supported participants can take a taxi from the counters inside the arrival hall or could arrange with the hotel.

LOCAL TRANSPORT:

The preferred method for tourist round trips and transfers in Nepal is private car-withdriver or taxi. Public transport is also available for cheaper rates.

COMPUTER AND INTERNET ACCESS:

The meeting/conference rooms will have internet and Wi-Fi facilities. Limited access to Computers will be provided to the participants for the practical sessions, therefore participants are strongly encouraged to bring their own Wi-Fi/Ethernet-ready laptop computers. Internet access/Wi-Fi is complimentary at the hotel.

ELECTRICITY:

The mains supply in Nepal is 220 V (50Hz). An adapter with an appropriate universal plug may be needed to use electrical appliances. In Nepal, the power plugs and sockets are of type C, D and M.

CURRENCY EXCHANGE:

Some major currencies are convertible in Nepal. Moneychangers as well as ATM machines are located in the Arrival Hall at the Tribhuvan International Airport, Kathmandu. The currency exchange is also available at Hotel Himalaya and at Western Union Counters inside many Nepalese Banks. The hotels will accept major credit cards, such as Visa, Master Card and American Express.
The exchange rate of the Nepalese Rupee (Rs) is USD 1= 111.02 (approx.).

TIME ZONE:

The Nepal Standard Time is UTC+5.45, and there is no daylight saving concept.

LOCAL WEATHER:

April is one of the hottest months in Kathmandu of the whole year and it is not unusual for some April days to reach above 32 degrees Celsius (>90 degrees Fahrenheit). The average daytime temperatures are around 30°C (86°F) whereas the average minimum temperatures are about 12°C (54°F). However, some nights can be quite cold comparatively, even dipping to 3 °C, so make sure you have enough warm clothes packed to protect you. Pre-monsoon thunder or thundershowers activities are common in April especially during afternoon/evening. Climatological normal for the month of April in Kathmandu are as follows:
Maximum Temperature (Mean) ≈ 28.2°C
Minimum Temperature (Mean) ≈ 11.7°C
Humidity (mean) ≈ 61.0% (morning 71 %)
Rainfall (mean) ≈ 61.0 mm
Number of rainy days ≈ 6 days

TELE COMMUNICATION:

Nepal has good telecommunication facilities. Landline and mobile networks are reliable. Prepaid phone cards and SIM cards for short-term usage on mobile phones are easily available.

TOUR/SIGHTSEEING/SHOPPING

Kathmandu is a well-known place for sightseeing. There are a number of UNESCO heritage sites within the city. Some of the places are in walking distance from the Hotel Himalaya. The city has many international brand showroom as well as international standard shopping center within the distance of few kilometers. Please visit http://www.welcomenepal.com for more information. Additional Local Information http://en.wikipedia.org/wiki/Nepal

LOCAL ORGANIZING COMMITTEE:

For any additional information, please do not hesitate to contact the following personnel:

A. DHM, Nepal

1. Indira Kadel (PhD)
Senior Divisional Meteorologist
Department of Hydrology and Meteorology
Nagpokhari, Naxal, Kathmandu, Nepal
Phone no.: +977-1-4441092 (off.), +977-9841735560 (Mob.), Fax: +977-1-4429919
Web: www.dhm.gov.np, e-mail: ira_kadel@yahoo.com

B. UK Met Office

1. Mr Francis Colledge
Scientific Consultant
UK MET Office, UK
E-mail: francis.colledge@metoffice.gov.uk

C. RIMES

1. Ms. Dusadee Moya
HR and Admin
Regional Integrated Multi-Hazard Early Warning System (RIMES)
Asian Institute of Technology campus
PO Box 4 Klong Luang, Pathumthani 12120
Thailand
T: +662 516 5900-01
F: +662 516 5902
E-mail: dusadee@rimes.int

2. Dr. G. Srinivasan
Chief Scientist/Climate Applications
E-mail: srini@rimes.int

3. Dr. Anshul Agarwal
Senior Hydrologist
E-mail: anshul@rimes.int

4. Mr. Mitesh Sawant
Project Officer
E-mail: mitesh@rimes.int